The Perfect Email Signature

Recently email signatures have caught my eye; most signatures are too long, ugly, and extraneously verbose.

To create the perfect signature:

  1. Create the signature text on one line with multiple sections. Use a bold, lowercase, one-letter descriptor for each section and a vertical bar separator between sections. For example, “Joel Leichty | t @AXManuals | …”.
  2. Use a smaller font size than your normal email text – nine or ten is good.
  3. After creating the text, modify the signature using an HTML editor. I found this blog post with a great explaination of how to edit the HTML signature when using Outlook.
  4. In the HTML editor, add the “<hr>” tag before the signature line, which will insert a scalable horizontal line.
  5. Also in the HTML editor, insert the non-breaking space character between the one-letter descriptor and the text. Instead of a space, use the character code “&nbsp;”. For example, “<b>n</b>&nbsp;Joel&nbsp;Leichty&nbsp;| “. Adding this special character keeps the signature organized when displayed on different screen sizes.

Do you have an even more perfect email signature? Let me know in the comments.


Joel Leichty | dynamicsmanuals@gmail.com | @AXManuals | p 574.555.1212

P.S. That’s not my real phone number.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s